Gravity Flow WordPress Plugin

Automate your business processes.

Turn your email and spreadsheet chaos into secure, scalable and efficient workflow systems. Built for WordPress & Gravity Forms.


Gravity Flow WordPress Plugin

An advanced workflow platform for WordPress.

Contract review, feedback, modification and approval – Medical supplies order process – Customer onboarding and course content dripping – University admissions application processing – Scientific research lab experiment proposal feedback loop and approval – Patient intake – Employee vacation requests – Employee travel requests – Purchase order approvals – Expense reimbursement – A Courier Dispatch System – Product order form approval – Multi-level job application process – ITIL-based Change Management Process – Security change requests – Student registration process – Product demo approval – A Simple CRM Application – Employee Onboarding – Overtime Approval – Mileage Reimbursement – Employee and Emergency Contact Information – Meal Waivers – WordPress account and site creation approvals -An End-to-End Online Reservation System.


  1. Gravity Flow requires self-hosted WordPress and Gravity Forms. It’s not compatible with sites.
Suitable for Any Business Workflow Process

Vacation requests, Purchase Orders, Admissions Forms, RFPs, Project Initiation Plans, Case Management; any form that requires a process.

Improve Communication and Reduce Confusion

Stop micro-managing. Keep everyone in the loop. Help internal teams focus more on the task and less on the process. Make it easy for customers and suppliers to participate in the workflow.

Responsive Front-end

Display the UI in the front-end or use the built-in admin pages to list pending tasks, view entry details, workflow forms and the status of submissions.

Feedback Loops & Process Branching

Implement review loops allowing users to edit their values before re-submitting for approval. Use workflow conditional logic to branch the process or skip steps.

Audit Trail

Keep track of who did what and when in the detailed Timeline and Activity Log. Includes comments, timestamps and step and status information.

Extensible & Developer-Friendly

Developers can easily customize the functionality with actions and filters and create new step types using the Workflow Step API. Entry values can be sent to external systems at any step in the Workflow with the Webhook step.

An Open Source Platform

Gravity Flow runs on WordPress (Single site or Multi-Site) and requires any license for Gravity Forms.

Involve Anyone: Internal or External

Assign Steps to Users, Roles, or Email Addresses. The Assignee doesn’t need to have a user account to participate.

Rapid Implementation

Simple & easy-to-use, Drag & Drop and Point & Click configuration. No programming, technical knowledge or complex training required.

Powerful & Flexible

Configure as many Workflow Steps as you need. Drag and drop them into the right order, activate/deactivate them and add new ones as your process adapts. Steps include approval, user input/edit, notification, webhooks and integration triggers.


Reports display charts by form, step and assignee so you can identify bottlenecks before they arise.


Delay a workflow step until a specified date or until a specified period of time has elapsed; particularly useful when configuring a series of emails to drip feed content over a period of time.

Granular Permissions

Control who can submit forms, approve entries, modify values and view the status. By default users can only see the status of their own submissions. Support for field level access.

Automatic Updates = Secure Site

Administrators can update when new releases are available with one click in the dashboard. Background updates, when enabled, will install important bug fixes and security enhancements automatically without the need for intervention from an administrator.

Not the correct version?

Between thousands of products and growing daily, we may not always catch when a new version is released. If you notice a product needs an updated version, just click on the “Request File Update” right on the product page. Then click “Send the update request list” and send us the email so we can let you know when it’s been updated.  We work hard to get the file updated for you within 24 hours, but give us at least 48 hours before you send us a second message.

How to Use/Update:

How to install or update themes/plugins/extensions manually:

Install the Easy Theme and Plugin Upgrades plugin. You can download it for free  CLICK HERE or download from the “Add New” WordPress repository inside your wordpress installation.

Install and activate the plugin. Once activated, you can update any theme/plugin by simply uploading the .zip file.

1. Download the latest .zip file for the Theme/Plugin/Extension  you want to update.

2. Log into your WordPress website.

3. Go to Theme/Plugins > Add New.

4. Click the “Upload Theme/Plugins” button at the top of the page.

5. Select the .zip file with the updated version of the Theme/Plugin/Extension that you downloaded.

6. Click the “Install Now” button. And then “Activate”.

Important Info:

All of our Themes, Plugins and Extensions are available under the GPL License. If you need support and/or automatic updates, please purchase directly from the author/developer.

Purchased downloads from WP For Less Club expire 1 year after purchase for individually purchased items. All WP For Less Club Pro Membership downloads expire when subscription ends. See our F.A.Q. for more information and answers to your questions or contact us.

Disclaimer: is not associated with or endorsed by the listed Publisher/Author/Developers in any way. These products are developed by the listed Publisher/Author/Developer and are released under the GPL license.

We do not claim to be the developer/author/publisher of any plugins/themes.